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Who accepted it, and when?
The document knows.
An employment contract today. The full document lifecycle tomorrow. The same system.
The question isn't what the system can do. It's how much work it takes off HR's and managers' shoulders.
What happens if there's a dispute later?
The system's goal is not just to produce the document — but to make it retrievable later exactly what happened.
Who accepted the document?
The system clearly shows which party confirmed the acceptance.
When did acceptance happen?
The timestamp is logged and retrievable at any time.
Which email address received the code?
The code delivery target is visible — no need to search through emails.
Which document version was in effect?
Acceptance is tied to the specific version, not just the filename.
Was a receipt generated?
The acceptance receipt is retrievable and verifiable separately.
Has the document changed since then?
If a modification occurred later, it is visibly traceable in the audit trail.
What status is the process in?
At a glance: awaiting acceptance, closed, or requires further review.
During an internal or external review, all this data is available in one place, in a readable format.
A new hire can be handled almost fully paperless
From onboarding data collection to acceptance and archiving, the process stays in one system — HR doesn't print, scan, ping-pong Word files or re-type the same data. What used to be hours of admin per hire now assembles automatically.
No printing
No scanning
No Word file ping-pong
No duplicate data entry
1
The new hire fills in onboarding data
Required personal and HR data is collected once, in one place. HR doesn't have to re-type the same details.
2
HR reviews the submitted data
All incoming data is visible in one workflow, so review stays quick and transparent.
3
The system generates documents automatically
Required HR documents are generated from the approved data without copy-paste work.
4
Online acceptance or QES signature
Documents can be accepted online with OTP or signed with QES for official use — without paper loops: no print-sign-scan-return cycle, acceptance is done in minutes.
5
Archived in the digital employee folder
Final documents and acceptance trail are stored in a retrievable digital employee file.
Hours of HR admin per hire disappear — no printing, scanning or chasing, with faster payback.
Not a document store. Workflow + evidence in one.
Most systems just file the document away. oneDox runs the whole process — and proves it happened.
Onboarding & workflow
New-hire data capture, document generation and process steps in one flow.
Acceptance & signature
OTP acceptance or QES signing — same surface, same audit trail.
Evidence & receipt
Timestamps, event chain, archived acceptance receipt — every step recorded.
Validation & audit
Independent verification, EU DSS validation, report and export — provable later, too.
Document + process + evidence — in one place.
How it works — in short
The document's path from generation to archive — same trail, same evidence.
- Generate Final document from HR data.
- Review Check before acceptance.
- Sign OTP or QES — same trail.
- Validate Independent EU DSS verification.
- Verify Via QR or link, later too.
- Archive Closed with a retrievable receipt.
Acceptance that stays traceable.
The steps of the employee and the employer are logged separately — so it's always visible later who accepted which document version and when.
Two-sided OTP acceptance
Both the employee and the employer can confirm acceptance with their own unique one-time code. The system automatically tracks where each party is in the process.
Acceptance receipt
An archived PDF receipt is generated for each acceptance — retrievable and verifiable at any time.
Traceable event log
The system logs the time, parties, status and the linked document version. No need to search through emails and filenames during a later review.
Technical integrity
A connected event chain in the background protects the integrity of the log — it works on the IT layer; HR doesn't need to deal with it.
The detailed technical solution can be found in the 'Technical background' section.
What it looks like
A list for the employee. Proof for the company. The same process, from two sides.
Real screens from live systems, with client and personal data redacted.
See the whole process in detail →
Compliance
Ready for review and export
Audit-ready reports help you quickly see which documents are signed, awaiting acceptance, expired or need review.
- filter by status
- search by employee
- date filter
- CSV export
- search by event ID
Riport minta
Audit report — sample
Signed
Awaiting acceptance
Expired
Needs review
Employee Policy
Accepted · 2026.05.14
OK
Confidentiality Declaration
Awaiting acceptance · 3 recipients
In progress
Data Processing Notice
Expired version · re-sent
Needs review
Audit-ready reports help you quickly see which documents are signed, awaiting acceptance, expired or need review.
Solutions for every HR need
onePerformance
- Individual goals
- 360° feedback
- Development plan
get-2.work
- Documents automatically
- E-learning materials assigned
- Task list for the employee
Frequently asked questions
What people ask most often before introducing it.
What is the difference between online acceptance and a qualified electronic signature?
Online acceptance is part of a traceable document process handled inside the system. Where a document requires a qualified electronic signature, the process supports that as well. Which signing method applies is always determined by the document and the requirements of the given process.
What does the employee see?
A list of what they need to accept or sign, and by when. Online acceptance runs in the browser with nothing to install; for a qualified signature the provider's own process follows.
What happens if someone prints the document?
Every page carries a verification code that traces the page back to the original document and lets its status be checked — without logging in.
Where does the employee find their own documents later?
In the digital personnel folder: the closed document and the receipt of its acceptance stay together, so there is no need to search through e-mails.
What does it take to get started?
The document templates, the required data and the signing/acceptance process need to be set up. How deep the rollout goes depends on how many document types and processes you want to cover.
How long is a document kept?
There is no automatic deletion: the closed document and the record of its acceptance stay in the system. A signed document cannot be permanently deleted at all — archiving is a change of state, not removal.
Choose what suits you
Supports both cloud (SaaS) and on-site (on-site) deployment. Detailed service models are presented on the oneSolution page.
View details →Contact
Email address
info@onelearning.infoPostal address
One Learning Zrt.
1021 Budapest, Budakeszi 51/D C.ép. II/5