How do we prove it?
An employment contract today. The full document lifecycle tomorrow. The same system.
How deep shall we go?
Same system. Three depths.
The states of a document
The system knows exactly where every document stands. What the user sees is a business state, not a technical status — and only the system moves a document between states; it can't be overwritten by hand.
The main path
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Draft
HR is working on it. The employee can't see it yet.
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Awaiting signature
Issued. The employee can open it, accept it or reject it.
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Partly signed
One side has accepted, the other is pending. The two steps are logged separately.
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Done
Both sides have accepted. Receipt, timestamp, verification code.
Once a document has reached an accepted state, it cannot be deleted. It can be withdrawn, and archived after withdrawal — but its trace remains. That is not a setting; it is a rule of the system.
A signature you can prove
You don't just sign something. You can also prove later who accepted what, when and under which conditions.
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Signature
The employee signs with DAP (download, sign, upload), the employer from within the system with an SMS code and PIN — same flow, same evidence.
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Validation
Every signature goes through an independent check: who signed, which provider certified it, and whether the certificate was valid — under the EU's standard signature validation (DSS).
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Evidence
Timestamp, device data, IP, acceptance context — sealed in an integrity-protected package.
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Verification
Years later, via link or QR — anyone with access can verify it for themselves.
A signature is only worth something if it can be proven later. That's what we do.
Every document has a passport
The system assigns a unique identifier to every document and embeds two QR codes — whether the PDF was generated, admin-uploaded or QES-signed. One identifies the content; the other reveals the full document lifecycle — retrievable at any time, from anywhere.
Every step: who, when, from which IP address.
Public verification — no login required
The Passport URL is publicly accessible: it shows the document's status and basic details. The full lifecycle is available with authenticated access (owner / admin).
Signatures tab — independent verification
Each signature on its own card: who signed, which provider certified it, what level the signature is, and whether the certificate was revoked — with the full validation report one click away.
One QR. One proof. Anywhere, anytime.
Every issued document carries its own verification code. Anyone who scans it sees: real, untouched, and we know who accepted it — no login required.
Paperless operation — with paper-grade verifiability.
Look — don't read.
Real oneDox screens from the signing inbox to independent verification — always with the same question: where is this document right now?
Acceptance and signing
How does the employee accept or sign — without a paper loop?
Qualified signature — QES / DAP
When acceptance isn't enough and an authentic signature is required.
Evidence and trail
Where is this document right now — and what has happened to it?
Validation and audit
Can you prove, even later, that the signature is real?
Real system screens · personal data redacted
Frequently asked questions
What people ask most often before introducing it.
What is the difference between online acceptance and a qualified electronic signature?
What does the employee see?
What happens if someone prints the document?
Where does the employee find their own documents later?
What does it take to get started?
How long is a document kept?
How does it help with pay transparency?
How does the system protect the integrity of the event log?
What does the acceptance receipt contain?
Ready to use within a week.
With an employee list and a starting template at hand, the first document process can start within a week.
HR School is One Solution's strategic partner: offering practical HR support, training, and interim solutions to ensure that system implementation and operations succeed not just technologically, but professionally as well.
Contact
Email address
info@onelearning.infoPostal address
One Learning Zrt.
1021 Budapest, Budakeszi 51/D C.ép. II/5